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Adoption Instructions for the Luminis Portal
The Luminis portal provides you with a great deal of choice in how
you manage your channels: the bookstore’s channel is treated no
differently. Depending on how you like to manage your work flow,
you may either add this channel to an existing tab (such as
“Courses,” which already contains the faculty and advisor
dashboards) or to a new tab that you will use exclusively for
managing your book orders. We include step-by-step instructions
for both methods below, followed by instructions for use of the
application itself.
I) Adding the Faculty Book Adoptions
Channel to a new tab.
1)
Log-in to the portal.
2)
In the upper left side of the screen, click on
“Content/Layout.” A new screen will load.
3)
Towards the middle of this page, you will see a series of
boxes that represent the tabs that already exist on your portal.
To the right of these boxes you will see a button that says “Add
new tab.” Click on this button. A new screen will load.
4)
In step one of this screen, provide a name for the tab that
will house your book adoptions channel (Book Orders and
Textbooks are the popular choices, but you may call it
anything that you like). In step 2 of this screen, make sure that
“Traditional” is checked. In Step 3 of this screen, you can
control where you would like this new tab to show up in
relationship to the other tabs by using the radio buttons. You may
now click step 4’s “Submit” button. A new screen will load.
5)
On this screen, click on the box that represents the tab to
which you would like to add the application (whatever name you
assigned to the tab in the last screen’s step one). A new screen
will load.
6)
Towards the middle of the screen, within the box
representing the tab, you will see a button that says “Add New
Channel.” Click this button. A new screen will load.
7)
For step one, select “Applications” from the pull-down menu
and press “Go”. For step two, select “Faculty Book Adoptions.” You
may now click on the “Add New Channel” in step three. A new screen
will load.
8)
In the upper left hand side of this screen, click on “Back
to *** Tab.” You will be returned to your main view of the portal.
You may now click on your new tab and begin submitting your book
orders (instructions in Section III).
II) Adding the Faculty Book Adoptions
Channel to an existing tab
1)
Log-in to the portal.
2)
In the upper left side of the screen, click on
“Content/Layout.” A new screen will load.
3)
Towards the middle of this page, you will see a series of
boxes that represent the tabs that already exist on your portal.
Click on the box that represents the tab to which you would like
to add the application (Courses, for example). A new screen
will load.
4)
Towards the middle of the screen, a box representing the
tab will appear, with graphical depictions of channels already in
use on this tab. In between each existing channel, you will see a
button that says “Add new channel.” Click on the button that best
describes where you would like the adoptions channel to appear in
relation to the other channels (For example, on top of faculty
dashboard, in between the two dashboards, or below advisor
dashboard). A new screen will load.
5)
For step one, select “Applications” from the pull-down menu
and press “Go”. For step two, select “Faculty Book Adoptions.” You
may now click on the “Add new Channel” in step three. A new screen
will load.
6)
In the upper left hand side of this screen, click on “Back
to *** Tab.” You will be returned to your main view of the portal.
You may now click on your new tab and begin submitting your book
orders (instructions below).
III) Submitting orders through the
Faculty Book Adoptions Channel
1)
Log-in to the portal and navigate to the tab on which you
have placed your adoption channel.
2)
Click on the name of the course for which you want to
submit book orders. A new screen will load.
3)
You will see a list of books already adopted for this
course in this term. To adopt a new text, click on the “Add/Copy”
link located roughly in the middle of the page. New information
will appear at the bottom of your screen.
4)
To adopt any book, regardless of whether or
not it was used in a previous semester, you may simply type in the
bibliographic information that we require in the grey fields
towards the bottom of the page (the portal provides a
now-simplified specific method of “re-adopting” books from
previous semesters that we explain in the next section). The
author and title fields are self-explanatory. In the ISBN field,
you may enter either an ISBN that is 10 digits long or an ISBN
that is 13 digits long (2007 standard). The portal will
automatically do the conversion in either way and report both
numbers to the bookstore for ease of ordering. Please enter any
information you know about the name of the publisher in the
Publisher field. Use the Required/Optional toggle to
indicate books that will be optional. If this book is the first
book that will be assigned on your syllabus, click “need first of
semester.” We make every effort to have every book here by the
first of the semester, we only ask for this information so that we
may report to the students which text they should purchase first.
Please do not indicate “first of semester” for every text.
5)
Once you have completed filling in the bibliographic
information, click “Add/Update.” Your book will then be added to
your course request for the Fall 2006 semester.
IV) Adopting books from a previous
semester
1)
Once you are on the course screen of the course for which
you would like to adopt, you have the option to copy books used in
a previous course using the “Book Search” section.
2)
From the drop-down list of terms, select the term from
which you would like to copy books. Click Update Book List.
3)
From the drop-down list of courses, select the course from
which you would like to copy books. Click Update Book List. If a
class was taught in the prior semester (Spring 2006), the portal
will automatically default to that course for you.
4)
Copy the information for the texts that you would like to
reuse by clicking on the icon next to the author’s name. All of
the information about that text will be copied below to the gray
boxes.
5)
Amend any information that needs to be changed for the
upcoming semester including first-of-semester, number to order,
and comments. Click Add/Update to add the title to your fall 2006
order.
V) Portal Parlance
We have attempted to clarify and simplify the
information concerning your book orders that is reported to you by
the new application.
Each adoption goes through a series of 3
steps once you have adopted it. Immediately after you place your
order, that text carries a status of “Submitted.” This is
the bookstore’s flag that a new order has been placed. After we
place that adoption into our electronic ordering system, that
adoption’s status will change to “Pending.” Each night, our
computers here at the bookstore speak with the computers that
control the portal application. If the computers find that the
information in both records match, the status of your adoption
will change to “Processed,” and indication to the faculty
and the administrative assistants that the order has been received
and processed by the bookstore.
The “Total Avail” field now describes
the total number of copies (both new and used) of a
textbook that were available at the bookstore as of 3 a.m.
that day. Please keep in mind that it is natural (and indeed,
preferable!) for this number to decrease as classes commence – it
means that students are purchasing texts. Secondly, please
understand that a book may be adopted for more than one course –
if a number seems high, it is very likely that many classes are
using that text.
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